Using The Calendar Feature In Outlook 2010
Outlook is not just an email client application, but can be used as a personal assistant application as well. Microsoft has included many different options and features in the Windows OS for this purpose mainly aimed at the Enterprise users. You can use the Calendar feature to set up reminders for upcoming events or use the Outlook Tasks feature to organize your tasks. There is also the Contacts feature, which you can use to maintain an address book for all your friends and colleagues’ contacts and email addresses in one place.
Microsoft makes some necessary changes to these features in all their latest MS Outlook versions improving the functions and making it more user-friendly. If you are already familiar with these features in the Outlook 2007 version, when you make the upgrade to Outlook 2010 you will notice some changes. You can make use of the Outlook 2010 Help guide to help you through this. The option is there in the main toolbar itself or you can just press F1 to access this Outlook user guide.
Microsoft has introduced many changes especially to the Calendar feature in Outlook 2007. This makes it much easier to organize the scheduled events in the calendar. One of the complaints some Enterprise users had in the past was about the options for organising the scheduled events in the Outlook Calendar. Microsoft took care of these issues in the subsequent versions and they keep tweaking this feature in all their latest Outlook versions as well.
Scheduling an event on the Calendar is pretty straightforward. Just open the calendar and go the desired date. Change the Calendar View to Day, Week, or Month using the options provided in the toolbar. Select the Day option to go to a particular day and click on a particular time to create an event. A separate Appointment window will now open, where you can fill in all the details for the event Subject, Location, Start Time, End Time, etc.
You get many options for organising all these saved events in the Outlook Calendar. One of the simple methods is to color-code these events based on their type. You can give one colour for the work-related events and another one for the events in your personal life. The events can also be categorized into High Importance or Low Importance categories based on their priority. Use these options in Outlook 2010 Help to keep track of all your scheduled events, if you are a very busy person.