How To Use Tasks Attachments To Get Sub-Tasks In Outlook
Microsoft Outlook 2013 is widely known for being an application which makes your mail handling easier. It has many features which the majority of users aren’t even aware of most of the time. This post about Microsoft Outlook deals with one such feature – Tasks. You can create and set tasks in the email client using the New Tasks button, which can be found on the Home ribbon.
You don’t get sub-task features within the application itself, but the effect can be achieved by using a certain workaround. What you do is attach one individual task inside another. For each time you wish to include as a subtask, you can create a new item, and then attach this inside an existing task. You can use the Item command to put up shortcuts for these, so that you’ll have something resembling sub-tasks in your schedule.
How to create tasks in Outlook
- Go to the navigation bar at the bottom of the application window, and select the Tasks option.
- Choose the New Task option form the group labeled as New.
- Click on the Subject field and type in a subject for the task you’re creating. Type in additional information as needed, such as the date when the task is being scheduled for, the priority it holds, and also the category it falls under. Other details can be filled in as well, in the larger box underneath. When you’re done, hit Save & Close.
Attaching task shortcuts
This is the part which if done right, will let you use subsequent additions as sub-tasks.
- Open or create the task you want to attach the other tasks to (let’s call this the parent task).
- Move to the Insert tab, and find and click the Outlook Item button. This will be under the Include group.
- Choose the Tasks folder from the Look In box. Then select the Shortcut option from beneath the Insert As group.
- Find the task you wish to attach, in the Items box. If there’s more than one, select them all by pressing the Ctrl key while clicking on each. Hit OK, and then hit the Save & Close button.
You can get the details on the sub tasks by double clicking the attachments inside the parent task. For more information about Microsoft Outlook 2013 and tips to make the best use of the application, check out related posts.