Outlook Settings

We use email signature to mark our identity in our emails. An email signature is a block of text that appears at the end of every email message you send. Basically an email signature is used to give your recipient with your name, email id and contact information. It’s also used as a closing statement like a funny message or something to end your email.

Outlook settings allow you to use email signatures for your outgoing emails. Since we use Outlook so frequently, losing the Outlook files will be really a bad thing to happen.  That’s why Microsoft has integrated the ‘Backup and Restore’ feature in Outlook settings. The backup restore feature is really a blessing for Outlook users. If you want to format or change your PC, you can easily back up your Outlook files and restore it back using Outlook settings. As we already discussed the use and importance of email signatures, now let’s see the Outlook settings to back and restore email signatures in Outlook.

restore signatures

Follow this Outlook settings procedure

Files which contain the signatures are stored in the signature folder. The path for this folder is “C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures” in XP and “C:\Users\%username%\AppData\Roaming\Microsoft\Signatures” in Vista and Windows 7. This folder is usually hidden you might need to enable “view hidden files and folders” to view this folder. You can just copy the files in the folder and keep in it in an external drive.

Outlook settings to restore signatures

Restoring the signature is as easy as copying it. Plug in the external drive where you have stored the copied files and paste it to the signature folder of Outlook in your new PC; you’ll be able to access it. Further help regarding Outlook settings is available online.