outlook setting

In a digital world, where many of your contacts are “online”, you may receive a lot of spam mails or other such unwanted messages, forwards included. Setting up an Outlook account may be the best thing you have done in a while but your Outlook settings maybe such that you still receive unwanted messages. Changing your Outlook settings can solve this problem. Outlook settings can be easily changed and manipulated. Here are some tips to set your Outlook settings so that your Outlook works to its optimum.

Outlook settings to categorize the emails

Categorize the emails that you typically receive. You can base the categories by senders–”the boss,” “sales,” and “IT”–or by whatever other categorizations make sense. Make a separate category for personal email messages. These Outlook settings ensure great personalization.

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The rules are what manage the emails coming in, and these need to be created logically. The easiest way to start is to find an email message for a particular category, like your boss’ last email. Highlight the message and right-mouse click, and then click on “Create rule from message.” A rule wizard will help you determine what to do with the messages based on their From Address, Subject Line, etc. Decide what you want to do with the message. Once you select the criteria for sorting the message decide if you want to move the message to another folder, copy it to another folder or delete it altogether. Then select the folder you want to move or copy the message to. Once you save the rule, you’ll have an opportunity to run it against your email inbox, to ensure that it is working properly.

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Outlook settings for Creating Folders

Find the navigation menu and click File > New > Folder, to create a folder in the version of Outlook you are using. On the left side of your email client interface, you should see the new folders listed. Typically, they are sorted alphabetically. In some cases, you might want to consider sub-folders too, for example, the “company” folder can contain the sub-folders for “boss” and “coworkers.” This works hand in hand with the Outlook settings for categorizing of emails.