Fixing The Notification Alert Problems In Outlook 2010

About Microsoft Outlook

    About Outlook Rules Options

Microsoft Outlook allows you to add multiple email accounts to the same profile. This allows you to access all the data in different email accounts in one location. However, you should learn about Microsoft Outlook settings for managing multiple accounts in the application. For example, you have to set one account as the default account in the email client application, which will be used for your general email correspondence tasks.

However, it was reported that while adding multiple accounts to certain Outlook versions, some mail notification alert errors occur in the program. Normally, Outlook users will receive email alerts and other notifications with respect to the default mail account. However, in some cases, when you add multiple accounts to the email client, the notification alerts become disabled.

These types of errors are normally encountered when you use IMAP accounts. The easiest method to fix this problem is to use the Outlook Rules option. An Outlook Rule is an ‘If-Then’ command, which you can use to make the email client do certain tasks only if the conditions assigned to them are fulfilled. Using this option, you can create a new Outlook Rule in the application to issue notifications.

This new Outlook Rule will override the Outlook notification function, which may or may not be working properly. If you are using Outlook 2010, just go to the Home option you see on the menu bar, select Rules and click on the Manage Rules and Alerts link. This will launch the Rules and Alerts wizard on your screen.

IMAP Accounts

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Here, click on the New Rule option and go to the Start from a Blank Rule section. Select the option that says Apply Rule on messages I receive and click Next. Remember that you will have to select the account to which this new Rule should be applied.

The selected account will be displayed on the wizard. In the next step, specify the action you want Outlook to perform. You can select the options Display a desktop alert and Play a sound here. After that, pick an audio file by clicking on the specified link displayed on the wizard, and save this new Rule by giving it a name.

From now on, you will receive a desktop alert accompanied by a sound alerting you about new Outlook messages. If you have any doubts with the above procedure or want to know more about Microsoft Outlook, contact our tech support team right now.

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Tackling The Outlook Could Not Create The Work File Error

Outlook Setting

Outlook Setting Help

Microsoft Outlook 2007, one of the latest versions of Microsoft’s popular email client, usually functions without errors. It is so good that it is used by millions of users and businesses across the planet. It is mostly indispensible for its usefulness in a business or office environment. Many business related works depend entirely on its proper functioning. This is why, when you encounter an error in this email client, it is a cause of big worry. You will need to resolve it as soon as possible so that your work will not get affected.

But, like any software product, there are errors that may occur; if not now, then sometime. One such irritating error message is Outlook Could Not Create the Work File. When you see this annoying error, you are required to change the path where Outlook saves temporary files, also called work files.

To resolve the problem, you need to change the Microsoft Outlook setting in the Windows Registry. If you are not aware, Windows Registry is a database that stores important information concerning system hardware, installed programs and settings, etc. Since it also contains information on the Outlook setting, you require modifying it to rectify the problem:

Instructions

  • First, you need to open Windows Registry by clicking the Start menu. The Start menu can be located by clicking on the Start button located in the lower left corner of the screen. Then, you need to type in Regedit on the search box located at bottom of the Start menu. There, you need to click on the icon labeled regedit when it appears.
  • Then, you are required to browse the following key (folder) in the registry:HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Explorer\User Shell Folders. You can do this by selecting each folder by clicking or pressing the button + (expand) next to each folder.

    Resolve The Problem

    Outlook Setting Support

  • Thereafter, when you reach the final key User_Shell_Folders you need to locate Value name and Value type present on the right side of the window.
  • Then you need to right click on the Cache and then type in or enter: %USERPROFILE%\AppData\Local\Microsoft\Windows\Temporary Internet Files in case you are using Windows Vista or Windows 7. XP users need to enter: %USERPROFILE%\Local Settings\Temporary Internet Files.
  • Subsequently, click on OK and then X, in the corner of the window for closing the Registry Editor.

This should resolve the Outlook 2007 error. Make sure you don’t mess with the registry entries after this or you might need a clean re-install.

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How To Deactivate Instant Search In Microsoft Outlook

About Microsoft Outlook

Outlook Help Desk

No one needs to be lectured about Microsoft Outlook because it is the most famous email client application in the world. Outlook is used by thousands of companies for internal communication. It is also used by millions of laymen for their personal communication purposes. If you have set up multiple email accounts in your Outlook application, you would receive hundreds of emails in your Outlook inbox every day. This makes locating a particular email from your Outlook inbox difficult. However, you can use the Instant Search function integrated with your Outlook application in order to locate a particular email message you have received in the inbox,

Instant Search or Indexing

Microsoft Outlook is integrated with an advanced option called instant search or indexing. This advanced feature allows you locate your Outlook files such as emails, tasks and contacts instantly.

How to disable Instant search in Outlook?

Despite its features and ability to simplify your Outlook searches, some might want to disable the instant search option in their Outlook application. Follow the below steps to disable Instant Search feature in Outlook.

Instructions

  • Launch Outlook by double-clicking the desktop shortcut. If you have not created a desktop shortcut, go to the Start button and select All Programs. Choose Microsoft Outlook from Microsoft Office.
  • Choose Tools from the main menu and select Instant Search from the resulting menu.
  • In the Instant Search dialogue box that appears, select Search options. This will open the Search Options window.
  • Locate the boxes before the link that says Index messages in these data files and deselect them.

    Instant Search Feature

             Microsoft Outlook Features

  • Save the changes you have made in the Outlook setting by selecting the OK button. Restart your Outlook application to let the changes take effect.

You have successfully disabled indexing or Instant search option in your Microsoft Outlook application now. You can re-enable it at any time you want. To re-enable the search feature, go to settings following the above instructions and select the boxes before Index messages in these data files. Save the changes by selecting the OK button and restart your Outlook application.

Indexing (Instant search) is a wonderful feature in Outlook. To know more about Microsoft Outlook and its popular features including indexing, visit Microsoft Outlook help page or contact Microsoft Outlook support centre. You can contact the support desk via the toll free number.

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Opening An Attachment In Microsoft Outlook 2003

Outlook Settings

              Outlook Attachments

Microsoft Outlook is the standard de facto email client and personal information manager that lets you send and receive emails, arranges your contact list, and manages your schedule using the to-do list and calendar feature that are built into Microsoft Outlook. The latest Outlook 2013 version has many updates and interesting features which can increase your productivity in a workplace.

After the release of Outlook 2000 Service Release 1, Outlook has beefed up its security feature in hopes of mitigating virus and spyware attacks. E-mails from unknown senders are one of the major causes of malicious attacks for most users. Outlook 2003 includes tough security features that block attachments from unknown senders. However, due to this security feature, it becomes hard to retrieve emails from known senders just as well.

However, a minor tweak to the Outlook settings would let you open, send and receive attachments without any glitches. Here’s what you have to do:

  • Open Outlook 2003 from the Start menu which is located in the bottom left corner of the screen inside the task bar.
  • Once Outlook 2003 loads up, click on the Tools menu and select Options. This will open up the generic email options Window.
  • Click on the E-mail Options tab from the dialog box and select to open the Preferences tab.
  • Select the When Replying to a Message menu that lies inside the On Replies and Forwards. This menu lets you customize the way Outlook 2003 would react when a user replies to an email that’s in the inbox.

    Spyware Attacks

                       Outlook Emails

  • Click on Attach Original Message Text if you prefer to do so.
  • Click on When Forwarding a Message option, and then select Include the Original Message Text.
  • Since you cannot retrieve an attachment that has been blocked by Microsoft Outlook by any means, the only viable course of action is asking the sender to upload the attachment to a server or to a FTP website, using which you can freely it.

If you have followed these instructions to the word, you will be able to receive all future emails. As you can see, minor changes to Outlook settings let you decide the course of action when you receive an email. If you are still running Outlook 2003, you might consider upgrading to a higher version. If you have any issues or questions you would like to place, contact our technical support staff.

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How To Create Rules For Outlook

About Microsoft Outlook

Outlook Help Desk

By default, Outlook stores all the incoming emails into a single folder called inbox. If you are someone who receives hundreds of emails messages from different senders, at the end of the day you will find your inbox filled with many email messages. Choosing a particular email message from the inbox will become difficult. This complicated situation can be avoided by creating a Rule in Outlook to make it categorize your incoming email messages. The application has a built-in option called Rules wizard although most of us do not know about Microsoft Outlook specific feature.

After creating a Rule in Outlook to categorize the incoming messages, Outlook will drop each email message you receive in specific folders you wish. You can create different folders for incoming messages. For instance, if you want all the incoming messages from your family members to be stored in a specific folder, you can create a Family folder and create a rule for Outlook to store all the messages from family members to store in this specific folder. You will need to include the email addresses of your family members while creating the rule. Likewise, you can create rules for Outlook and get incoming messages categorized into different groups like colleagues, office or newsletters.

There are a number of ways based on which you can create the Outlook rules and avoid piling up of emails in the inbox. You can use flags to distinguish between important and unimportant messages. What more, you can even set an alarm to get notified when you receive an email from a specific sender.

How to use Outlook Rules Wizard?

Follow the below steps to use Outlook Rules wizard and categorize your incoming messages into different folders.

Folders For Incoming Messages

Outlook Problems

  • Open Outlook and go to Tools>Rules>Alerts.
  • Select Start in an Empty Rule and select the option Check messages after sending. Continue by selecting Next.
  • Choose specific words and determine what keyword you want to use for the rule, like newsletters, greetings or important messages. Select Add followed by OK and Next.
  • Ensure that the checkbox before Move A Copy To The Specified Folder is unselected and then select the folder to which you want to move the copy to. Select the Finish button to save the settings and exit.

You have learnt how to create Rules for Outlook and to get the incoming messages delivered to specified folders. For any other information about Microsoft Outlook and its features, settings and troubleshooting steps, contact our Outlook help desk.

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