The Merits Of Archiving Old Mails In Outlook

Pros of Archiving Outlook PST files

Microsoft Outlook is a popular email application client that comes as a part of the Microsoft office suite of applications. In Outlook, all the outlook information is stored in the form of PST files. The size of the files would be increasing day by day. This would lead to larger size PST files. When there are PST files of large size, the Outlook application would take more time to accomplish various tasks like opening and downloading of emails.  That is the reason why it is best to keep the size of the PST files to a minimum level, so that the Outlook works smoothly and effectively.

If there are larger PST files in your system, you can reduce their size by using a feature known as AutoArchive. In addition, you can divide the email messages from the all PST files manually. This will help you keep the main PST files to a small size. This will help to avoid serious Outlook problems like PST corruption.

You can archive the unwanted email messages, so that they will remain small. You can do this by making a small change in the outlook setting.

• Open the Outlook application and from the main Outlook menu, click the option called File, then Data Management followed by clicking the Add button.
• Now, navigate to the Office Outlook Personal Folders File (.PST) and provide a suitable name for the folder.

Archiving the unwanted and old file like this will help in keeping the size of the unwanted PST files small. Generally, it should not exceed beyond 2GB. PST files of size larger than 2GB will prove inefficient.

Advantages of Archiving Outlook files

Moving the files to the newly created folder is an easy process. All you need to do is to drag and drop the all folders to the new one. However, if you already have a folder named Archive for the old mails that you have moved, then you all need is click the file to select and simply drag and drop that file in to the newly created Archive folder.

It is possible to reduce the size of the main PST Outlook files by using a feature of Outlook known as AutoArchive. Outlook also provides an inbuilt repair tool if these files in the folder are corrupted. In fact, you can also use other software like Advanced Outlook Repair from DataNumen for quick PST recovery. These tools are capable of recovering the corrupted PST files efficiently and effectively.

To know more about Outlook PST repair and Outlook setting for AutoArchive, contact Outlook support.

How To Use Outlook Web Access

Creating Custom Messages In Outlook Web Access

The MS Outlook application is an email client program which comes as part of the Microsoft Office suite of desktop applications. The successor to MS Outlook Express, Microsoft Outlook is much faster, smoother and simpler to use. Outlook is not just an email client however, it also has tools and utilities that help manage your day more effectively. Tools like calendar, journals, and notes come extremely in handy.

You can also fix appointments, remind people of meetings, and upload your calendar online so that nobody disturbs during your holidays. In addition, you can configure other email accounts to Outlook thus allowing you to access all your emails in a single platform. Plus a few changes to the Outlook setting and you can personalize your Outlook account. You can configure the Outlook setting in many ways to suit your schedule.

This article can help you set up Out of Office Messages on Outlook Web Access.

Steps to activate out-of-office message

• Log into the Outlook Web Access using your Active Directory username and password.
• In case you happen to forget your Active Directory password, do not worry; you can reset this.
• Click on the Options menu in the top right corner of your page, and then select the Set Automatic Rules option.
• Click on the Send automatic replies option and click on Send replies only during this period of time.
• Now choose both a Start time and an End time. Now all your messages with automatically turn on or off according to these assigned dates.
• Now type in a message in the text field. Click on the Save button which you will find in the top left corner right next to the Mail icon. This auto-reply will be received by both internal as well as external users.
• If you do not want this message to reach the external users, just uncheck Send automatic reply messages to senders outside my organization, and save once again.

How to create your own custom message?

• Click on Send automatic reply messages to senders outside my organization.
  

  Out Of Office Messages In Outlook Web Access

• Now choose either Send replies only to senders in my Contacts list or Send replies to all external senders.
• Now type in your customized message in the text field.
• Select the Save button next to the Mail icon.

How to modify messages?

• First login to the Out of Office Assistant.
• Modify the dates or messages as required.
• Select the Save button which you will find bottom right corner, right next to the green check markers.

If you face any difficulty, contact our customer support professional to address your issues.

How To Setup Microsoft Outlook 2007 To Access Your Mails

        The Microsoft Outlook 2007

By making use of Outlook 2007, mails can be easily received and sent within the email client. The setting up process is pretty much simple and for those who are not aware of it, the below mentioned Outlook setting guidelines have to be promptly followed.

Instructions

• The Microsoft Outlook 2007 has to be accessed either from the Start menu or by launching the shortcut icon housed at the desktop. The taskbar contains the Windows Start button towards the extreme left and clicking on it brings up the Start menu.
• When the Outlook window opens, click on Tools menu and choose Account Settings.
• New should be clicked next.
• Microsoft Exchange, POP3, IMAP, or HTTP should be chosen.
• Choose the Next button.
• In the screen that appears, the below given details have to be entered.

Your Name: Enter the name.

E-Mail Address: The email address has to be entered.

Password: The correct password has to be entered.

Re-Type Password: The password entered earlier will have to be entered here.

• The Manually Configure Server Settings Or Additional Server Types check box should be check marked and the Next button should be clicked.
• In the screen that appears next, the below mentioned details have to be entered

Incoming Mail Server: mail.yourdomain.com has to be typed.

Outgoing Mail Server (SMTP): mail.yourdomain.com has to be typed.

User Name: The email address has to be entered

Password: The password has to be entered.

• The Remember Password check box has to be check marked.
• The More Settings button has to be clicked.
• In the tab given by the name General, a suitable name of your choice should be given for the account.
  

            Account settings in Outlook

• The My Outgoing Server (SMTP) Requires Authentication check box should be check marked in the Outgoing Server Tab and Use Same Settings As My Incoming Mail Server should be selected.
• The tab by the name Connection should be clicked and the internet connection type should be chosen. The OK button should be clicked.
• Choose Next button followed by selecting Finish.
• The setup process will be now complete.

The above given Outlook setting guidelines have to be rightly followed in order for the setup process to be successful. If troubleshooting tips or help is required, you may contact our customer support center. The best help tips can be availed by contacting our customer support center.

Microsoft Introduces Taskix Feature In Windows 7

      Windows updates

Windows 7 remains to be the most preferred versions of the operating system by the users owing to the basic yet advanced features that it comprises of. Even with the launch of more sophisticated versions such as Windows 8 and 8.1, the popularity of Windows 7 remains unaltered. According to technicians at Windows support, Microsoft has now introduced new features to the Windows 7 taskbar.

One of the striking changes that have been included in the Windows 7 taskbar is that users would now be able to move the taskbar items around on the taskbar easily. Although this won’t be appreciated by some users, many others would like this feature. This would enable them to ensure that certain programs and folders would appear in the same location every time they perform a task. This program, known as Taskix, would allow the users to move the Windows taskbar items around. According to the Windows support, a new version of the software program has been launched as a beta recently adding support for 32-bit and 64-bit editions of Windows XP, Windows Vista and also for Windows Server 2003 and 2008.

The function to move the items in the taskbar is activated by default. With this feature, users would just need to left-click on a tab in the Windows taskbar, by holding the mouse button down, and moving it to another location. Once the user begins to move the mouse after selecting an item in the taskbar, the cursor would change its position. This would provide the users a more convenient and user-friendly computing experience along with the already existing features in Windows 7.

        Windows errors

• The users would be able to scroll tabs in the taskbar by moving the cursor. According to the Windows support, with this option, each window except the minimized windows becomes the active window on the system.
• Users would be able to configure middle-clicks on the taskbar. Therefore, the restoration of all the maximized windows is possible, and the desktop becomes visible.
• Along with theses, configuring middle-clicks on items in the taskbar is also possible. Hence, the users would be able to maximize a window immediately or even close it.

Thus Taskix certainly is an effective and useful tool, which would be appreciated by many Windows 7 users. To get more information on the features of Windows 7, feel free to contact our technical support team.

Recover Deleted Items From Your Outlook Email Client

     Features Of Microsoft Outlook

When you search about Microsoft Outlook features, you can find that it is one of the simplest and easy to use email clients in the world, and has numerous functions loaded in it. This email program is one of the applications in the business software Microsoft Office Suite. You can configure your professional or private email accounts in the program and download emails to your work or personal computer.

Now, when the inbox folder of your Outlook program becomes flooded with emails, you may start deleting the unwanted emails from it. However, what will you do if you by mistake delete an email that was important to you? Luckily, there are different methods by which you could recover such deleted emails, and in this post, we will look into these methods. First, we will find out the chances by which a person can delete an important email from the program.

Spam emails

You may receive numerous spam emails from different sources. Even though the program is equipped to find out these spam emails, some of these emails may bypass these security blocks and reach your inbox. As the number of spam emails in your inbox goes up, you may start to delete them one by one and in between, you might delete an important email by mistake.

Removing viewed email or calendar entry

We might think that a particular email or calendar entry is not worth keeping anymore and we delete it. However, after a few days, you might find that this calendar entry or email is necessary for a particular work and could be in search of methods to recover it.

Therefore, how can you recover the deleted items? The following methods will help you to recover deleted items.

From Deleted Items folder

          Outlook Email Client

If you have not used the Shift key and Del key together to remove an item from your Outlook folder, you can find it in your Deleted Items folder. Outlook does not remove the items in this folder until you manually remove it. Therefore, check for the deleted items in this folder.

Advanced Outlook Repair

If you do not find the deleted items in the Deleted Items folder, you will have to seek the help of any third party application, and Advanced Outlook Repair is one such application that you could use.

We hope that the above mentioned steps have helped you to recover deleted items from your Outlook program. For additional information about Microsoft Outlook problems, you may contact our technical support team.